Associate Athletics and Activities Director

Principal Duties and Responsibilities

1. Department Leadership and Staff Supervision

• Analyze and refine strategies to support the initiatives of the Director of Athletics and Activities, and execute the central administration of athletics and activities with precision.
• Collaborate closely with managers, coaches, activity leaders, and advisors as a supervisor and consultant, providing guidance and advice.
• Support the professional development, onboarding, and performance evaluation of coaches, activity leaders, and department staff, in partnership with the relevant manager.
• Facilitate regular department meetings to align priorities across athletics, activities, trips, and student life.
• Facilitate the recruitment, selection, onboarding, and coordination of new faculty coaches and external coaches or instructors, overseeing interviews, contracts, and compliance.
• Liaise with Finance, Facilities, Transportation, Technology, Communications, Human Resources, Security, and the Graded Booster Club/PTA to ensure seamless inter-departmental operations.
• Supervise students and collaborate with divisional principals to support academic and behavior matters.
• Continuously investigate and resolve challenges to elevate program effectiveness, and execute additional duties as assigned by the Director.

2. Athletics and Activities Program Oversight

• Assist in developing and implementing a comprehensive PK-12 athletics and activities program that aligns with the school's mission and values.
• Ensure adherence to safety protocols, child-protection standards, and risk-management practices across all athletics and activities programming.
• Support overseeing the planning and execution of local and international games, tournaments, and festivals.
• Ensure the tracking of historical records, award winners, and season results across all sports and activities.
• Serve as site administrator-in-charge during assigned home games, events, and competitions.
• Evaluate the quality of internal and external athletics and activities contests and events, and make recommendations for improvement at all levels.
• Represent Graded on league boards and committees (SPHSL, AASB, SAAC, Liga Água na Caixa) as delegated by the Director, and foster productive relationships with local and international league organizers.
• Organize and supervise the hosting of visiting athletes and teams.
• Maintain awareness of, and stay current with, the latest developments in educational-based athletics and activities, both in Brazil and in the international-school context.

3. Student Engagement, Leadership, and Culture

• Promote student involvement and leadership opportunities within athletics, activities, and service initiatives.
• Support as co-advisor and mentor for the Student-Athlete Leadership Team (SALT) or other student-led leadership groups.
• Foster a culture of sportsmanship, fair play, and healthy competition among student-athletes.
• Support the planning and coordination of the Classroom Without Walls (CWW) program alongside the Trips Consultant, Divisional Principals, and Student Life & Clubs Associate Manager.
• Implement strategies to enhance school spirit, pride, and community cohesion through organized events and initiatives.
• Lead pre-season and pre-trips meetings and share expectations directly with student-athletes and parents/guardians.

4. Student Travel, Trips, and Event Logistics

• Support the planning, execution and optimization of all aspects of competitions, and international trips logistics, in partnership with the Trips Consultant and Athletics Manager, including student-eligibility, family communication, hotel/homestay accommodation, air travel, uniforms, registrations, local transportation and security.
• Guide parents and guardians in navigating documentation required for international events (passports, minor authorizations, health forms) in partnership with the Trip Consultant.
• Support homestay coordination by liaising with Student Life & Clubs Associate Manager, Booster Club and PTA families and visiting schools when Graded hosts international teams.
• Strategically plan game and event setup, allocating dates and times on campus to maximize student participation and facility utilization.
• Oversee the coordination of transportation arrangements for off-campus games, meets, and activities, as well as efficient internal and external communication.
• Travel with teams as chaperone or administrator-in-charge as needed, including local competitions and international trips.

5. Coaching, Compliance, and Risk Management

• Collaborate with the Director of Athletics and Activities to ensure all coaches and activity leaders are trained annually in Child Protection, concussion protocols, and research-based coaching practices.
• Collaborate with the Director in coaching, mentoring, and evaluating coaches, activity leaders, advisors, and staff.
• Manage coach professional-development courses and certification tracking.

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