Payroll Coordinator

VFS Global is the world's largest outsourcing and technology services specialist for governments and diplomatic missions, managing visa, passport, and consular services for millions of applicants every year. Operating in over 140 countries, we are committed to delivering trusted, secure, and customer-focused services while maintaining the highest standards of compliance and operational excellence.

We are currently seeking an experienced Payroll Coordinator to join our team in Brazil. This is a 100% on-site position supporting payroll operations across multiple locations in Brazil. The ideal candidate will bring strong expertise in Brazilian payroll legislation, labor agreements, employee benefits administration, and payroll compliance within a fast-paced, multi-site environment.

Position: Payroll Coordinator

• Location: Brazil Sao Paulo
• Employment Type: Full-Time
• Language Requirement: Portuguese, Advanced English, Spanish is a plus

Key Responsibilities

• Manage end-to-end payroll processing for a workforce of approximately 100+ employees across multiple locations in Brazil.
• Ensure accurate calculation and payment of salaries, overtime, commissions, vacation pay, 13th salary, and all payroll-related earnings.
• Administer employee benefits, including transportation vouchers, meal allowances, health insurance, life insurance, and other statutory and company-provided benefits.
• Apply and monitor compliance with Brazilian Labor Law (CLT), collective bargaining agreements (Convenções Coletivas de Trabalho - CCTs) and labor settlements.
• Process payroll deductions, taxes, social security contributions, and statutory obligations, including INSS, FGTS, IRRF, eSocial, and other government requirements.
• Coordinate payroll inputs such as attendance records, leaves of absence, maternity leave, sick leave, vacation periods, and employee status changes.
• Prepare and validate payroll reports, reconciliations, and monthly payroll audits.
• Manage employee onboarding and offboarding payroll activities, including employment contracts, severance calculations, terminations, and final settlements.
• Ensure timely submission of payroll-related filings, statutory reports, and compliance documentation.
• Respond to employee payroll inquiries and provide guidance regarding compensation, benefits, deductions, and labor-related matters.
• Partner with HR, Finance, and external payroll providers to ensure payroll accuracy and operational efficiency.
• Support internal and external audits related to payroll and labor compliance.
• Continuously review payroll processes and recommend improvements to enhance accuracy, compliance, and employee experience.

Qualifications

• Bachelor's Degree in Accounting, Business Administration, Human Resources, Finance, or a related field.
• Minimum of 3-5 years of payroll experience in Brazil.
• Strong knowledge of Brazilian payroll administration, labor legislation (CLT), collective bargaining agreements, and statutory compliance requirements.
• Hands-on experience with payroll systems, HRIS platforms, and eSocial reporting.
• Experience managing payroll for geographically dispersed teams and multiple business locations.
• Advanced proficiency in Microsoft Excel and payroll reporting.
• Advanced English communication skills (written and verbal) are mandatory.
• High attention to detail, analytical mindset, and ability to manage confidential information.

Preferred Qualifications

• Experience working in multinational organizations.
• Exposure to outsourced payroll environments and shared service operations.
• Knowledge of labor relations and collective bargaining processes.
• Professional certifications in payroll, accounting, or labor administration are considered an advantage

What We Offer

• Opportunity to work with a leading global organization.
• Exposure to international HR and payroll practices.
• Collaborative and multicultural work environment.
• Career growth and professional development opportunities.

Interested candidates are encouraged to apply and become part of a global organization that values compliance, operational excellence, and people-focused solutions.