Virtual Legal Operations Administrative Assistant III

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Virtual Legal Operations Administrative Assistant III based in Brazil.

In this fully remote role, you will provide essential legal and administrative support to a US-based legal team operating in California. You will work closely with attorneys and paralegals to coordinate case-related activities, prepare legal documentation, and ensure important deadlines are consistently met. Your responsibilities will cover document preparation, court filings, legal correspondence, calendar management, and litigation support. Working within a fast-paced and collaborative environment, you will play an important role in maintaining accurate records and ensuring smooth day-to-day legal operations. This opportunity is ideal for a detail-oriented and proactive professional who enjoys working independently while supporting a distributed legal team. You will also benefit from long-term career opportunities, professional development, and dedicated team support.

Accountabilities

• Provide day-to-day administrative and legal support to attorneys and paralegals, helping ensure the efficient management of cases and legal operations.
• Prepare, organize, review, proofread, and finalize legal documents, forms, and other case-related materials while maintaining a high level of accuracy.
• File legal documents through court systems in accordance with established procedures, deadlines, and applicable requirements.
• Prepare initial drafts of discovery requests, legal correspondence, and client communications for attorney review.
• Coordinate appointments, court hearings, meetings, and other important case-related activities.
• Manage calendars and maintain accurate scheduling records, including calculating and tracking critical legal deadlines to ensure compliance.
• Monitor case progress and provide administrative assistance to keep documentation, schedules, and workflows organized.
• Handle confidential client information and sensitive legal documentation with professionalism, discretion, and integrity.
• Communicate effectively with attorneys, paralegals, and other stakeholders to support daily operations and resolve administrative issues.
• Use legal practice management and communication tools, including Clio, RingCentral, Slack, and Microsoft Outlook, to manage workflows and maintain efficient collaboration.
• Identify potential scheduling or documentation issues proactively and take appropriate action to support the legal team.
• Maintain a dependable, organized, and service-oriented approach while managing multiple priorities in a remote working environment.

Requirements

• At least 1 year of professional experience as a Legal Assistant, Paralegal, or in a related legal support position, or a relevant bachelor's degree in Legal Studies.
• Previous experience supporting attorneys or paralegals with legal administration, document preparation, case management, and litigation-related tasks.
• Knowledge of civil litigation processes is preferred.
• Practical experience drafting discovery requests, legal forms, and client communications.
• Demonstrated ability to review, proofread, prepare, and file legal documents accurately.
• Strong calendaring and deadline management skills, including experience calculating important dates and coordinating hearings and appointments.
• Excellent written and verbal communication skills in English, with the ability to communicate confidently and professionally.
• Strong organizational and time-management capabilities, with the ability to manage multiple responsibilities and meet strict deadlines.
• Excellent attention to detail, accuracy, and consistency when handling legal documentation and administrative records.
• Good research and analytical thinking skills, combined with a proactive and resourceful problem-solving mindset.
• Ability to handle confidential information responsibly and maintain the highest standards of discretion.
• Comfortable using digital tools and adapting quickly to legal software and remote collaboration platforms.
• Familiarity with Clio, RingCentral, Slack, and Microsoft Outlook is an advantage.
• Ability to work independently, demonstrate initiative, and remain accountable for assigned tasks.
• Strong interpersonal and teamwork skills, with a collaborative and dependable approach.
• Positive, professional attitude, willingness to learn, and motivation to develop within a legal support role.
• Availability to work Monday to Friday, from 8:00 AM to 5:00 PM Pacific Time (PST/PDT), aligned with the working hours of the California-based legal team.

Benefits

• Competitive compensation: Monthly salary ranging from $1,150 to $1,220 USD.
• 100% remote work: Fully home-based position, offering flexibility and eliminating the need for commuting.
• Paid time off: Access to paid leave to support personal time and work-life balance.
• Performance bonuses: